The UW Information School (iSchool) is looking for a Guest Faculty Coordinator to serve as the primary individual responsible for coordination and administration of the Guest Faculty Program. The Academic Services team hires 40 to 60 Guest Faculty positions per quarter, across three programs, and will increase the number of positions offered as our programs grow. This position works in close collaboration with Program Chairs, Program Managers, Academics staff, and our large and diverse pool of practitioners and industry professionals to ensure efficient, timely recruitment of and support for Guest Faculty positions
 

The Information School is an energetic and highly fast paced environment where we rely heavily on current technologies to meet the demands of the School and our constituencies. In the iSchool there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool’s core values.  Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff.

What You’ll Be Doing

Coordination of Guest Faculty Recruitment:

• Anticipate instructional gaps that need to be filled and communicate these to Program Chairs/Managers to plan and execute strategies for Guest Faculty recruitment.
• Coordinate  interviews between Program Chairs and Guest Faculty candidates.
• Collect CVs, Letters of Recommendation, and hiring documentation.
• Coordinate Academics Council vote process.
• Communicate appointment information to Program Chair/Manager, HR, and Time Schedule Analyst.
• Coordinate the recruitment and hiring of Guest Faculty in collaboration with Program Chairs and Managers, and serve as the Guest Faculty liaison for coordinating between the Academics unit, Guest Faculty members, and HR.
• Maintain Guest Faculty in the Academics database, inclusive of previous teaching history, areas of interest, and contact information.
• Enter personnel data into numerous systems (ie: Guest Faculty assignment HR spreadsheet; UW Group Lists; Activity Insight; UW Web Directory; Google sheets for prospective Guest Faculty).
• Provision UW credentials as needed o guest faculty between teaching assignments.
• Serve as point person between iSchool and Guest Faculty by engaging in frequent communication with individual Guest Faculty, answering questions, mid-quarter check-ins, end of quarter follow up, directing guest faculty to iSchool staff as needed (HR, Learning Technology Team, Course Champions, etc), and managing and nurturing ongoing relationships year to year.

Retention and Inclusion of Guest Faculty into iSchool Culture:

• Onboard and orient Guest Faculty to the iSchool and the degree program they are teaching in; coordinate the effort of Program Chairs and Course Champions (facilitating introductions, collocating or distributing any reference or training materials, etc); in consultation with the multiple stakeholders, including the Associate Dean for Academics, Program Chairs and Faculty, and the Academic Services unit, develop a Guest Faculty orientation and training program in support of the iSchool’s teaching mission.
• Develop a more inclusive Guest Faculty program by building community, through hosting social and training events, and integrating our Guest Faculty into the life of the school through invitations to attend all-school and faculty meetings, Shaw and Mignon lectures, Convocation, etc.
• Network and build relationships with prospective and current Guest Faculty.
• Increase recruiting tactics through social media networking with current and past Guest Faculty and alumni around recruitment for teaching.

Other:

• Maintain Academic Services’ SharePoint site.
• Attend All-School and Staff meetings; participate in iSchool events and activities as appropriate.
• Participate in professional development opportunities to expand knowledge base for the position.
• Perform other related duties as needed.

Minimum Qualifications

• High school graduation or equivalent and two years of experience working in higher education OR equivalent education/experience.
• Fluency in Microsoft Office Applications (Outlook, Word, and Excel). 
• Demonstrated communication skills; both written and oral.
• Demonstrated success in working with diverse populations.
• Demonstrated ability to organize and prioritize multiple tasks and work effectively under the pressure of deadlines.
• Demonstrated experience using professional and social media networks for the purposes of recruitment.
• Excellent customer service skills.
• Ability to work both independently and as part of a team.

Desired Qualifications

• Bachelor’s degree in Business, Communications, or related field.
• Experience working with multiple academic programs.
• Comfort with technology and learning new technology skills.
• Recruitment or networking experience in technical fields.
• Experience using Microsoft SharePoint.

What’s in it for you

• Full benefits, including medical + dental insurance and employer match retirement plan
• Flexible work schedule including optional telework
• Paid vacation and sick leave, as well as 11 paid holidays a year and 1 personal holiday
• Fully subsidized transit pass which includes regional buses, Link light rail and Sounder trains; as well as King County Water Taxis, Kitsap Fast Ferries, Seattle Streetcar and Seattle Monorail
• Work for an exciting, cutting-edge research school within the University of Washington

Conditions of Employment

• A satisfactory outcome of a reference check of previous employment

The University of Washington’s Information School is seeking a Career Services Advisor to serve students across all iSchool degree programs regarding the development and implementation of activities related to career services, including employer outreach/relations, promotion, event-planning (such as workshops and career panels), records and data management, and individual and group career advising.

Additionally, this position works closely with the Student Services staff to provide support and leadership for Information School joint activities such as the all iSchool Welcome, Convocation, and the iSchool Career Fair, as well as providing career services support for all the iSchool degree programs. The Career Services Advisor will work closely with students, faculty, staff, as well as prospective students, alumni, employers and other UW departments. The Career Services Advisor is expected to meet with executive level individuals both internally and externally.

In the Information School there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool’s core values. Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our students, faculty and staff.

What you’ll be doing

Career and Leadership Advising

• Provide career advising to current iSchool students in all degree programs. Respond to and answer questions (in person, by email, on the phone or via web chat) throughout the career planning process.
• Counsel students individually and in groups about career decisions and job search strategies.
• Assist in developing career services for a diverse student population including: graduate and undergraduate students, minority students, online, international and non-traditional students.
• Collaborate with Program Advisors in advising students on internship and directed fieldwork options.
• Guide employers on opportunities to interact with iSchool students for internships, projects and fulltime employment.
• Advise students on techniques to leverage their culminating degree projects (i.e., capstone, portfolio, etc.) in their job search.
• Refer students to appropriate faculty, as necessary, for answers to advanced career development questions related to the field/discipline.

Event Planning

• Coordinate and support the Assistant Director with development and implementation of programs and services, designed to equip students with necessary job search skills and employment strategies.
• Collaborate with other career service advisor in planning and organizing employer events.
• Assist in planning the iSchool Career Fair and MLIS Career Series.
• Partner with the Director for Student Services, Program Advisors, iSchool Student Organizations, iAffiliates and Advancement Office on career programs.
• Coordinate employer interactions with students, including on-campus visits, on-site interviewing, site visits, etc.
• Participate in iSchool new student orientations providing students an overview of career services.
• Support and participate in Student Services activities such as Open Houses, all iSchool Welcome, iWelcome Week, iSchool Career Fair, Study Breaks, and Convocation.

Communication and Information Dissemination

• Initiate and respond to written and electronic correspondence with students, faculty and employers.
• Present in classes, workshops and orientations regarding career topics as requested.
• Coordinate with the iSchool Advancement Office on working with alumni, donors and board members on career related issues and opportunities.
• Collaborate with the Career Program Coordinator on the weekly Career Newsletter.
• Assist in updating portions of the Student Services website and program canvas sites related to career services.
• Serve as a contact for employers on job or internship opportunities for iSchool students.
• Collaborate with UW Career Center and other UW departments and offices in developing programs and providing career resources for iSchool students.
• Interact with iSchool faculty regarding career resources and employment opportunities.
• Facilitate the tracking data on internships and job placements of iSchool Students.
• Participate in community outreach to potential employers.
• Maintain and disseminate information on job and internship opportunities for iSchool students.
• Participate in UW Career Services discussion group.

Minimum Qualifications

• An advanced degree in Higher Education Administration, Counseling, Information Management or related field.
• Minimum one year of experience in career programming, career advising, or employee recruiting for an agency or large company.
• Familiarity with career development and job search process.
• Experience in program planning and management, preferably student services.
• Experience in presenting workshops or teaching.
• Must demonstrate excellent communications, planning and information technology skills. 
• Demonstrated success in working with diverse populations.
• Must be able to work independently, as part of a team, and to lead others. 
• Must be articulate and able to present well in writing, verbally, and via technology.
• Equivalent education/experience may substitute for all minimum qualifications.

Desired Qualifications

• Experience coordinating internship programs.
• Experience working with international students.
• Knowledge of Microsoft Office products including SharePoint.
• Familiarity with Canvas or equivalent learning management systems.
• Familiarity with Handshake Career CRM or similar software.
• Familiarity with video/web conferencing technology such as Zoom.

What’s in it for you

• Full benefits, including medical and dental insurance; and retirement plan.
• Paid vacation and sick leave, as well as 10 paid holidays a year plus one personal day.
• Subsidized transit pass and/or parking
• Work for an exciting, cutting-edge school within the University of Washington.

The University of Washington’s Information School is seeking a Research Project Manager to provide research project administration and management support, team oversight, human subjects research coordination and oversight, and communication support.

The NSF Co-designing for Trust project is a year-long project housed in the UW Information School’s Center for an Informed Public (CIP). The CIP’s Mission is to resist strategic misinformation, promote an informed society, and strengthen democratic discourse. This project will develop educational tools that address the issue of problematic information through a participatory design process amongst a broad range of stakeholders. In doing so, it will establish deep and convergent partnerships between academic institutions, community organizations, news and fact checking networks, industry, public libraries and museums, K12 schools, and national interest groups to co-create new educational resources that address problematic information as a critical threat to communication systems.

The Research Project Manager position contributes directly to the CIP’s mission by translating scientific objectives into project operations, driving the project forward, and facilitating the timely completion of key milestones. This is a one-year term position with the possibility of a two-year extension (for a total of three years) if additional funding is secured.

In the iSchool there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool’s core values.  Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff.

What You’ll Be Doing

Research Project Administration & Management, Team Oversight:

• Research Milestone Planning and Oversight: thoroughly understand research project aims and translate into project operations; manage day-to-day operations to ensure deliverables and milestones are met on time and in accordance with CIP, iSchool, and study protocols. This is to be done with particular attention to identifying project challenges, and proactively communicating with the Principal Investigator about challenges and upcoming milestones.
• Develop Tools and Project Documentation. with PI, develop project timelines; independently track timelines, and propose ways and means to stay on track for the project milestones set by project investigators and partnering organizations. Document and maintain project procedures and policies.
• Coordination of Investigative Team: liaise between and across project investigators, study staff, external partner collaborating organizations, CIP personnel, and sponsor (as necessary) to communicate research objectives, priorities, timelines, and progress; coordinate, participate in, and document project meetings; respond to all queries in a timely manner. Manage relationships with potential stakeholders and sponsors through meetings onsite, offsite and virtual.
• Management of External Partner Collaborating Organizations: collaborate and communicate with partnering organization investigators and research teams around both logistics and research goals. Organize project events and meetings.
• Study Reporting: produce project operations reports and sponsor-required reporting.
• Contribute to External Communications: work with the CIP’s Assistant Director for Communications to coordinate external communications including press releases, web materials, and social media. As required, assist in writing scientific papers for publication.
• Research Study Planning: as opportunities arise, collaborate with project investigators and CIP personnel in providing content for grant applications, coordination of planning process/timelines, strategic planning of data collection methods, tools, and reporting, development of study protocols, and production of presentations; may also contribute toward literature reviews.
• Perform special projects: as assigned.

Human Subjects Research Coordination and Oversight:

• Regulatory Management: maintain and update (as necessary) all human subjects regulatory applications and data use agreements for assigned studies; interpret, and comply with varying requirements by funding agencies, human subjects boards (IRB), FDA regulations, and other regulatory and oversight bodies.
• Compliance Oversight: ensure project teams adhere to CIP and UW standards for best practices in human subjects research and are in compliance with all CIP, iSchool, University, and Federal policies and regulations.
• Coordinate Participant Activities: coordinate and oversee the screening, recruiting, consenting, and surveying of participants.
• Data Collection and Management: coordinate participant data collection; oversee quality control.

General Administration:

• Manage the travel process for investigators to attend meetings and conferences and travel to research sites. Manage the travel process for other key stakeholders to meet with investigators.
• Manage the human subject incentive and other project-related reimbursement activities.
• Collaborate with investigators to confirm project meetings and conference calls.

Minimum Qualifications

• Bachelor’s Degree in journalism, a STEM program, communications or social sciences, or related fields.
• Minimum four years demonstrated success in research program management and coordination, preferably in the area of data science applied to societal goals or related areas.
• Research experience in relevant areas of social science, law, or data science desirable.
• Practical knowledge of compliance requirements of research funding agencies and human subjects boards (IRB).
• Significant experience managing complex projects under deadline pressures and changing priorities
• Ability to successfully manage a variety of matrixed relationships, including delegating and reviewing the work of staff who are not direct reports.
• Superior organizational skills, strong attention to detail, and experience creating and using project tracking systems.
• Demonstrated ability to proactively solve problems and take a solutions-oriented approach to challenges; comfortable with ambiguity; and able to work with limited direction/supervision.
• Demonstrated success in outreach and communication in a research context.
• Outstanding communication skills and a professional demeanor are essential (via phone, in writing and in person). Must be able to communicate technical and detailed information outside of core experience.
• Must be able to work independently, as part of a team, and to lead others. 
• Must be articulate and able to present well in writing, verbally, and via technology.
• Demonstrated success in working with diverse populations.
• Exceptional verbal and written communication skills, including experience with public speaking and presenting to professional audiences.
• Proficiency in Microsoft Office applications and adeptness at learning new software.

Desired Qualifications

• Master’s degree in a related field.
• 5+ years’ experience in human subjects research coordination/management.
• Research administration experience (e.g., post-award fiscal experience, sponsor management).
• Experience in an academic research environment.
• Multi-site project management experience.
• Multi-investigator team management experience.

What’s in it for you

• Full benefits, including medical and dental insurance and retirement plan.
• Paid vacation and sick leave, as well as 11 paid holidays a year and one personal day.
• Subsidized transit pass.
• Work for an exciting, cutting-edge school within the University of Washington.