Staff Employment Opportunities
We are currently accepting applications for the following administrative staff positions within the Information School. To see full job descriptions and apply please visit the University of Washington's UWHires site and search by either requisition number or keyword iSchool.
Commitment to Diversity
Committed to attracting and retaining a diverse faculty and staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington articulates its commitment in the UW Diversity Blueprint.
Temporary HR Manager for Staff Employment & Compensation
This temporary professional staff position will begin mid-June 2025 and extend through February 2026.
This position will be posted until filled with a priority application deadline of May 5, 2025.
The temporary HR Manager for Staff Employment & Compensation manages the recruiting, payroll, compensation, and other personnel functions for the Information School’s (iSchool) regular and temporary staff (classified, professional, and represented civil service exempt) and hourly student assistant employees. The individual in this position is responsible for ensuring the iSchool recruits diverse, highly qualified employees; maintains equitable compensation; ensures timely and accurate payroll; and properly manages records. This position works with a high level of independence, reporting to the Assistant Dean for Finance and Operations.
The temporary HR Manager for Staff Employment & Compensation is responsible for interpreting and implementing University human resources and payroll policies, procedures, and best practices, working directly with UW Human Resources, the UW Employee Workday Help and other campus units and colleagues. This position advises iSchool supervisors and employees as well as provides advice and recommendations to iSchool Leadership regarding recruitment, compensation, and other human resources policies, procedures, best practices, and actions. The individual in this position must show exceptionally good judgment in dealing with issues of a sensitive nature. iSchool Staff Human Resources team consistently supports over 140 individual staff and student employee positions, with a growing breadth and complexity in the types of positions.
In the iSchool, there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool’s core values. Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff.
DUTIES & RESPONSIBILITIES
Recruitment and Onboarding Management (50%)
- Manage and oversee the iSchool’s staff and student assistant recruitment processes, ensuring there is a focus on enhancing the school’s diversity and talent.
- Oversee and complete transactional processes to facilitate hiring and onboarding, including the processes for requests, approvals, costing allocation confirmations, communications to process partners, and other actions.
- Manage staff and student employee recruitments, including but not limited to:
- Assist supervisors in the development of position descriptions and preparation of proposals for approval of new or revised positions.
- Advise on approaches to recruiting, interviewing, and selecting candidates.
- Assess and recommend salary ranges and determine job classifications.
- Prepare and place position advertisements.
- Coordinate hiring committees as needed and provide training on diversity hiring best practices.
- May screen applications.
- May participate in the interview process.
- May perform comprehensive reference checks as needed or requested.
- Prepare or oversee correspondence with applicants and schedule of interviews.
- Make salary offer recommendations.
- Facilitate salary negotiations.
- Secure central University approval for hiring desired candidates.
- Complete the hiring process with new employees.
- Direct the recruitment and onboarding workflows for staff and student assistants, maintaining schedule of pending and projected hiring plans, establishing and adjusting recruitment and onboarding timelines, and taking other actions to ensure there is adequate time for effective recruitments to avoid workload conflicts for Staff HR, hiring managers, and hiring committees.
- Ensure compliance with all University hiring policies and procedures; act as liaison with central HR offices for hiring compliance issues. Modify iSchool internal hiring procedures and policies as necessary.
- Oversee the facilitation of new employee orientations for staff and student assistants with a focus on the effective transition of new employees into their roles and the iSchool community. Advise supervisors on orienting and training new employees.
Payroll, Time, Staffing and Compensation Management (30%)- Monitor procedures for the timely and accurate processing of payroll and management of employee time and leave.
- Oversee the proper maintenance and retention of confidential permanent and temporary staff personnel and payroll records; initiate, record and ensure the accuracy of personnel and payroll action documents.
- Manage bi-weekly payroll review processes, including timely updates and entry of information into Workday (including costing allocation changes) and payroll accounting adjustments. Ensure effective processes for coordinating with internal iSchool process partners.
- Manage transactional processes to facilitate communication of payroll information, job changes, compensation changes, and other employee transactions, including the use of electronic processes and tools.
- Advise supervisors and unit leaders in assessing unit specific staffing structure, functional duties, and salary planning.
- Provide compensation analysis, including complex UW peer position analysis, and make salary recommendations to the Assistant Dean for Finance and Operations for staff and student assistant hourly positions.
- Review and recommend position changes and reclassifications for professional and classified staff.
Policy, Procedure and Data Management (10%)
- Provide informational presentations to employees and supervisors.
- As needed, may be asked to research, recommend, implement, and oversee HR policies and procedures, and guidelines necessary for establishing proper human resources processes and actions related to employment and compensation.
- Interpret and make recommendations for the school’s implementation of UW, State and Federal human resources and contractual employment policies, regulations and procedures related to employment and compensation.
- Provide personnel data as requested by internal and external parties for accreditation and other related surveys.
- Maintain internal systems for tracking and managing human resources information and supporting processes; collaborating with internal iSchool partners on integration of complex tools.
- Maintain and update Staff HR intranet site as needed.
Other (10%)
- Attend meetings and participate in activities of campus wide human resources and payroll groups, and the iSchool HR Network team.
- Collaborate with iSchool HR Network members and serve on iSchool committees, operational leaders, and other special project groups as requested.
- Attend and participate in All School, Staff meetings, committees, iSchool events and other activities as needed.
- Participate in professional development opportunities to expand knowledge base for the position.
- Perform other duties as required.
Supervisory Responsibilities
Supervise one full-time HR Assistant Senior. Hire, train, complete performance evaluations, and make recommendations for disciplinary action as needed.
MINIMUM QUALIFICATIONS
- Bachelor’s degree in Human Resource Management (HRM), Business, Communications or other related field.
- Minimum 4 years general office experience with at least 2 years human resources experience (preferably in an institution of higher education).
- Knowledge of general human resources and payroll policies, procedures and principles.
- Fluent in MS Office: Word, Excel, Outlook (or other equivalent email product) and have prior experience using databases.
- Excellent communication skills, both written and oral, with demonstrated presentation and orientation experience.
- Demonstrated ability to organize and prioritize multiple tasks, be very detailed orientated and work effectively under the pressure of deadlines.
- Experience with a Human Resources Information System (HRIS).
- Demonstrated success in working with diverse populations.
- Demonstrated ability to work independently and as part of a team.
- Experience working with both Union and Non-Union employees.
- Experience interpreting complex contracts and/or policies.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as license/certification/registration.
DESIRED QUALIFICATIONS
- Knowledge of Washington State employment law.
- Knowledge of University of Washington human resources policies and systems.
- Experience with Workday, PeopleSoft or other equivalent HRIS.
- Unit or team leadership and supervision experience.
WORKING CONDITIONS
This position is temporary appointment that will last approximately 8.5 months in duration (mid-June 2025 through February 2026). The role is eligible for a hybrid work arrangement, with an expectation of at least 2 days per week in office (UW Seattle campus, UW Tower).
Director of Development
For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—with the goal of making the UW the world’s greatest public university, as measured by positive impact—guides everything we do in University Advancement. Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.
The mission of the Development team is to facilitate private resources to enhance and protect the University’s reputation and support equitable community building and service. This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.
The Information School has an exciting opening for the Director of Development. This is a full-time permanent position.
The Director of Development drives major gift fundraising efforts for the Information School, working closely with the Assistant Dean for Development to identify priorities and implement strategies for donor engagement, cultivation, solicitation and stewardship. Together, they guide strategic decision-making and oversee development programs that support the school’s fundraising goals. The Director also shares supervisory responsibilities for development staff and plays a key role in mentoring front-line fundraisers and stewardship team members.
DUTIES & RESPONSIBILITIES:
Frontline Fundraising (70%)
•Manage a portfolio of major gift prospects for the Information School, with an emphasis on Top 25 prospects expected to be solicited within 12-18 months.
•Develop and implement solicitation strategies for each assigned major gift prospect taking into account established best practices and metrics for performance.
•Partner with frontline fundraisers across the University to identify lead prospects for emerging campaign initiatives.
•Generate new leads and qualify major and planned gift prospects through research, tracking tools, donor data, faculty networks and collaboration with fundraising colleagues.
•Ensure accurate and complete record-keeping, including contact reports and associated donor acknowledgements
•Prepare written and verbal proposals, case statements, informational materials, endowment agreements, gift illustrations and other necessary materials for securing gifts and grants.
•Work closely with other Advancement teams—including Regional and Internal Giving, Principal Gifts, Planned Giving and Corporate & Foundation Relations—to develop and execute engagement and solicitation strategies.
Leadership and Team Management (15%)
•In partnership with the Assistant Dean for Development, lead fundraisers and advancement services staff in developing meaningful donor experiences that qualify, cultivate and steward donors to deepen their engagement with the University.
•Lead and support the planning and execution of the school’s advancement events and related efforts that strategically engage donors, volunteers and prospects.
•Represent the school at donor events, as well as at University, community and professional functions.
•Foster strong relationships with internal stakeholders within the Information School and across the Advancement community.
•Identify professional development opportunities for the advancement team, particularly related to diversity, equity, and inclusion in advancement. Support the team in applying those learnings into practice.
Strategy and Program Development (10%)
•Inform and contribute to strategy development that promotes the school’s philanthropic priorities.
•Assist leadership with establishing annual goals and objectives and developing policies and procedures for the school’s advancement program.
•Participate in creating annual plans, including defined goals, objectives and strategies.
•Evaluate program effectiveness, track progress toward goals, and regularly report on results using data and analytics.
Other duties as assigned (5%)
MINIMUM REQUIREMENTS
A bachelor’s degree AND at least five years of experience in institutional development/advancement or a related field, with an emphasis on cultivating and soliciting major gifts.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
What You Bring:
•Demonstrated success in soliciting major gifts, particularly planned gifts, complex gifts or gifts to multiple areas
•Experience managing or mentoring staff and supporting team members’ professional growth.
•Knowledge of alumni relations, development and/or advancement principles.
What You Can Expect:
•Cubicle/open workspace environment which may result in additional or higher levels of noise and visual distractions.
•Ability to work evening and weekend hours as needed, on short or limited notice.
•Frequent local travel expected.
Grants & Contracts Specialist
The Information School has an outstanding opportunity for a Grants & Contracts Specialist to join their team.
POSITION PURPOSE
Researchers in the Information School work to solve information problems from many disciplinary perspectives with funding from many different sponsors. The range and complexity of the research enterprise in the school requires high-quality, professional grants management support for novice and experienced researchers; continual monitoring, analysis, and improvement of procedures, policies, and resources for the conduct of research in the Information School; and regular engagement with professionals in other units in the Information School and the UW.
The Grants and Contracts Specialist is responsible for the effective, timely, and compliant analysis and administration of research grants and contracts. They work with principal investigators, research partners, sponsors, and University research support offices to manage the full lifecycle of grants and contracts.
The Grants and Contracts Specialist works independently to design, develop, manage, and ensure timely submission of complex grant and contract proposals. They ensure effective receipt, budgeting, and expenditure of awards, in compliance with federal, state, funding agency, and University of Washington regulations, policies and procedures. In collaboration with the Director of Research Administration, they are responsible for post-award procedures, record keeping, analysis, monitoring and reporting systems.
In the iSchool, there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool’s core values. Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff.
DUTIES AND RESPONSIBILITIES
The Grants and Contracts Specialist provides overall management of proposals and awards for approximately one-third of the active researchers in the school.
Pre-award proposal analysis and support (45%)
Manage the preparation of competitive and non-competitive grant and contract proposals for submission to sponsoring agencies. Provide review and analysis of proposals to ensure complete and successful submissions. Responsibilities and areas of oversight include:
- Manage preparation and submission of complex proposal budgets, including cost sharing documentation.
- Manage preparation and submission of all other administrative and compliance components, including those related to narrative portions of proposals.
- Advise researchers on sponsor guidelines and University and funding agency policies and procedures.
- Establish timelines for and administer submission of grant and contract proposals in accordance with school, UW, and sponsor requirements and deadlines.
- Assist and act on behalf of principal investigators in negotiating terms of research grants, contracts, and subcontracts.
- Act on behalf of investigators in communicating with research partners, sponsors, and UW offices of research administration.
Post-Award financial analysis and support (45%)
Manage research awards, ensuring compliance with budget and fiscal policies, procedures, monitoring, reconciliation, and reporting for research grants and contracts. Responsibilities and areas of oversight include:
In collaboration with/on behalf of principal investigators:
- Research, interpret, and implement funding agency fiscal guidelines and rules.
- Provide financial planning and award administration support, including complex budget management, complicated expenditure transactions, and preparation of fiscal documents for external purposes.
- Initiate and monitor sub-budget allocations and sub-contract accounts; coordinate with other UW departments and external partners.
- Monitor financial activity on grants and contracts, gifts, and internal funding allocations; provide regular budget projections; determine the need for revision of fiscal plans; respond to budget variances.
- Perform complicated expenditure transactions; review UW systems used to track award activity for compliance and accuracy. Troubleshoot and prepare expenditure corrections as necessary.
- Prepare, analyze, and distribute monthly budget management and compliance monitoring reports for research grants, contracts, and gifts - including review and reconciliation of monthly transactions and actual expenditures in comparison to budget plans.
- Analyze, verify, and coordinate salary certification report approvals (FECs and GCCRs).
- Oversee all sponsor reporting requirements including managing and timely submission of all reports (RPPR, etc.).
- Monitor, track, and document cost share commitments.
- Prepare just-in-time documents as required by sponsor.
- Communicate and coordinate with iSchool Human Resources staff on payroll additions or changes for research project personnel as indicated by budget plans approved by principal investigators.
- Communicate and coordinate with iSchool Finance staff on internal reporting, policy and procedure development, travel expenditures, and internal budget transfers.
In collaboration with the Director of Research Administration:
- Design and develop complex budget and expenditure monitoring and management reports, including compliance and audit reporting.
- Develop, revise, and administer policies and procedures for grant and contract financial management, record keeping, monitoring and reporting.
- Assist in the design, preparation, and interpretation of analytical reports on school-wide research funding and expenditure trends and projections for iSchool administrative leaders (primarily Associate Dean for Research, Assistant Dean for Planning & Administration, and Dean).
- Respond to compliance and other fiscal information requests from iSchool management, UW central administration, and other external partners, including reviewing and approving eGC1’s, business elements of proposals, no cost extensions, travel and expense reimbursements.
Other (10%)
- Coordinate and prepare documents for audits or other special external reviews.
- Participate in the development and deployment of new administrative and fiscal tools and resources for iSchool researchers.
- Special projects as assigned.
- Attend monthly MRAM and other research administrative-related campus presentations, workshops and trainings.
- Participate in professional development opportunities.
- Attend meetings and participate in committee and iSchool events and activities as appropriate.
- Perform other related duties as needed and assigned.
MINIMUM REQUIREMENTS
- Bachelor’s degree in Business, related field, or equivalent combination of education and experience.
- Minimum of two years’ experience in pre- and post-award grants and contracts management.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
- Proficient with complex budget development, analysis, and reporting.
- Skilled in using MS Office, including creating and using complex MS Excel spreadsheets, pivots tables, and workbooks.
- Experience using databases for queries and reports.
- Experience and commitment to providing accurate, detailed work products.
- Ability to operate independently and as part of a collaborative team.
- Excellent written and oral communication skills.
- Ability to work effectively with faculty, researchers, and staff.
- Ability to effectively problem-solve.
- Ability to leverage experience while exercising expertise and informed professional judgment.
- Strong commitment to excellence in grants management and fiscal services.
- Demonstrated ability to manage time and priorities among competing demands.
- Ability to adapt to change and adopt new procedures and systems and contribute to process improvement.
- Demonstrated success working with diverse populations.
DESIRED QUALIFICATIONS
- Knowledge of University of Washington fiscal policies and procedures, including those related to grants and contracts.
- Experience with managing federal grants and contracts and knowledge of related policies and procedures.
- Experience with using Workday to perform grant and contract management duties at UW.
- Working knowledge of other systems used for grant management at UW, particularly SAGE, NSF FastLane, Research.gov, NIH ASSIST, and other sponsor systems.
- Project management experience.
- Ability to assess and lead improvements in processes and work products.
CONDITIONS OF EMPLOYMENT
- This position requires the ability to work a flexible schedule to meet deadlines as needed. This may occasionally include evening and weekend work to meet critical deadlines.
Questions regarding openings at the Information School should be directed to ihrhelp@uw.edu. We will do our best to respond to your inquiry within 2 business days.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.