Staff Employment Opportunities
We are currently accepting applications for the following administrative staff positions within the Information School. To see full job descriptions and apply please visit the University of Washington's UWHires site and search by either requisition number or keyword iSchool.
Commitment to Diversity
Committed to attracting and retaining a diverse faculty and staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of articulates its commitment in the UW Diversity Blueprint.
The UW Information School (iSchool) has an exceptional career opportunity for a financial and management leader and innovator.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
Information changes lives. The iSchool envisions a world where more effective use of information helps everyone discover, learn, innovate, solve problems, have fun, and make a better world. By tackling key social and technical problems in the information field, the iSchool is an important link between users of information and designers of information systems, connecting society with the information it needs. With over 1,200 students in its top-tier undergraduate and graduate academic programs, the iSchool is committed to preparing its students to thrive in the rapidly-evolving information field, with a growing emphasis on cutting-edge research that reflects the school's passion, vision and mission.
The iSchool’s Resource Planning and Management (RPM) unit provides critical support to the School in developing plans for and administering policies, procedures and processes that support the effective management of the School’s operational financial, facilities and staff human resources. The RPM staff are highly committed to providing exceptional service with responsive processes within a collaborative environment that provides fulfilling and rewarding roles. As the School has grown dramatically in the last 20 years and continues to expand, the School is seeking an experienced leader and innovator to support the Assistant Dean for Resource Planning and Management in professionalizing practices and managing a complex and expanding portfolio of resources.
As the Director, Financial Planning and Management, you will be responsible for the administration of the financial resources of the Information School (iSchool), including budget development, decision support, forecasting, monitoring, analysis, and reporting as well as policy setting, communication and coordination of fiscal procedures. You will lead the Finance team in providing sustainable, responsive, compliant financial services and collaborate with key process partners in implementing coordinated solutions for cross-functional matters.
Reporting to the Assistant Dean for Resource Planning and Management, you will also serve in a unit-wide leadership role as the delegate for and backup to the Assistant Dean for process and administration roles that span outside of the Finance team. You will work closely with iSchool leaders, including faculty leadership, and with iSchool unit staff to ensure that the School is planning appropriately, financially responsible and operationally effective and efficient. You will be member of the School’s Leadership Cabinet and may represent the School at university-wide meeting and committees related to administrative and financial matters.
In the iSchool, it is expected that all employees step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the Information School’s core values. This leadership may be expressed in diverse ways, reflecting the variety of styles and cultures that are represented by Information School faculty and staff.
Financial Planning and Management
You will design and support the planning, reporting, analysis and decision processes for and ensure proper management of the School’s general operating budget (includes state, local, fee-based academic program, self-sustaining, research cost recovery and discretionary gift funds) and all non-research related gift and endowment budgets (total annual activity of approximately $23 million, expect to grow beyond $30 million by 2025).
You will provide strong leadership for the finance team promoting a culture of high performance, accountability, and continuous improvement.
You will act as a resource for School administration, leaders, and others on university financial systems, policies, and practices and provide advice and guidance on the implementation and interpretation of federal, state, UW, and School policies and procedures relating to fiscal matters.
You will provide leadership for general problem resolution, coordinating resolution of complex, cross-functional questions and issues.
You will support the Assistant Dean for approval processes broadly covering financial, human resources and operational issues, reviewing and making recommendations or taking actions with delegated authority and managing delegations of authority and system authorizations.
Unit Administration and Leadership
You will provide leadership for the Resource Planning and Management unit for communication, information sharing and business process improvement; serve as backup for the Assistant Dean.
- Bachelor’s degree in accounting, business administration, or a related field.
- Four to five years of increasingly responsible financial and administrative leadership experience, to include reporting and analyzing financial data, policy development, compliance and risk mitigation, and advising high-level decision makers.
- Excellent written and verbal communications skills.
- Exceptional project management and organizational skills, and problem-solving ability.
- Strong analytical skills.
- Experienced in spreadsheet development for budgeting, fiscal monitoring and financial projections using multiple fund sources.
- Skill in creating and using complex spreadsheets and using relational database structures and software programs, particularly Excel and Access or equivalent.
- Ability to communicate effectively with faculty, staff, students, and other constituents.
- Highly organized and able to effectively manage multiple demands and priorities.
- Demonstrated high degree of initiative-taking, problem solving capability, creativity, and capacity for innovative thinking.
- Proven capacity to effectively manage deadlines and ensure accuracy while responding quickly and appropriately to emerging and/or urgent issues.
- Advanced knowledge of Microsoft Office Suite and ability to learn new software.
- Ability to supervise and lead a team of staff, as well as motivate, lead, and support the success of unit colleagues to enable school-wide success.
- Demonstrated success in working with diverse populations.
Equivalent education/experience will substitute for all minimum qualifications.
We’re Desiring People with
- Comprehensive knowledge of University of Washington fiscal policies, procedures, and systems.
- Familiarity with federal fiscal policies and procedures for sponsored research funds.
- Basic understanding of fiscal procedures and budgeting for a college, school, or department within a large, public research university.
- Demonstrated success in a supervisory role.
- Ability to design, develop and implement processes, policies and procedures using electronic technology.
- Experience using SharePoint.
Other Conditions of Employment
- Hybrid telework scheduling can be accommodated but some onsite presence is required.
- May serve in an emergency management leadership role, requiring active involvement in emergency response actions.
- All UW employees must complete a COVID-19 attestation, verifying that they are fully vaccinated or claim an exemption for medical, religious or philosophical reasons.
The University of Washington’s Information School is seeking a Learning Technologies Manager to support approximately 50 permanent faculty and 55 quartlery appointed guest faculty in their course development, teaching, and learning technologies needs. In addition, the Learning Technologies (LT) team supports the streaming needs for the iSchool community. The person in this position collaborates with the Assistant Director for Learning Technologies and supervises the Learning Technologies Specialists to provide support, training, and resources to meet the teaching and technology needs of iSchool faculty.
There is an expectation that the person in this position will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the Information School’s core values. This leadership may be expressed in diverse ways, reflecting the variety of styles and cultures that are represented by Information School faculty and staff.
What You’ll Be Doing
Management of the Learning Technologies Help Desk and Request Tracker (RT):
- Manage the help desk and RT system and delegate projects and tasks to LT Team members in order to provide consistent and efficient support for iSchool faculty and staff.
- Develop, maintain and expand online systems that facilitate communication, management of time and assignments, and evaluation and assessment of the LT Team such as the team intranet, databases, communication tools, RT and other job aids.
- Analyze usage data to determine faculty/staff needs for team support; provide faculty and staff with information/reminders about appropriate expectations and timelines for support.
Support Streamed Events:
- Provide technical support to stream meetings and events alongside LT Specialists
- Work closely with event coordinators and presenters to make sure that online attendees are able to participate in all of their agenda items and activities, and come up with alternate solutions if needed.
Canvas Course Development and Management of iSchool Canvas Sub-Account and Templates:
- Import templates and build Canvas courses following faculty’s requests, make suggestions as needed
- With the rest of the LT team, evaluate all iSchool courses, note issues and reach out to instructors for suggestions to improve the courses
- Develop, design, and update iSchool Canvas templates as needed
- Gather feedback from faculty and students on how to improve Canvas templates for their use cases
Supervise Learning Technologies Specialists:
- Hire and train the LT Specialists in collaboration with the Assistant Director for Learning Technologies.
- In addition to regular supervisory meetings, conduct annual performance reviews of the LT Specialists.
- Provide back up support to LT Specialists when multiple requests for hands on support come in at the same time.
Learning Technologies Training for Faculty/ Staff/Students:
- Provide support as needed in the training of faculty, on UW and iSchool resources for course website development, Canvas, Design Tools, etc.
- Collaborate with the Assistant Director for Learning Technologies and LT Specialists to provide email, phone and online support to faculty/guest faculty/staff/students regarding the UW technology environment including Canvas, Zoom, etc.
- Alongside the rest of the LT Team, create online course to provide technical training to incoming graduate students.
- Attend School meetings and University meetings as needed.
- Participate in professional development opportunities to expand knowledge base for the position.
- Bachelor’s Degree in Informatics, Business Administration, Information Management, Educational Technology or a related field
- Three years’ experience in higher education administration support.
- Must have excellent communication skills; both written and oral.
- Able to work comfortably with a diverse population.
- Ability to work independently and as part of a team.
- Must have excellent problem-solving skills, the ability to manage competing priorities and multiple projects simultaneously.
- Track record of systems creation and documentation.
- Advanced skill in Microsoft Office Applications (Outlook, Word, Excel and Access) and email and have site development experience in SharePoint.
- Experience in the design, development, and deployment of learning materials using Web-based and PC based technologies including the Canvas Learning Management System, Panopto, UW Catalyst Tools, and Zoom or equivalent.
- Proficiency with HTML and CSS
- Supervisory experience with graduate-level students or equivalent.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
- Master's degree in Information Management or Educational Technology.
- Proficiency with Request Tracker.
- Experience with eLearning authoring tools, e.g., Dreamweaver, Captivate, Articulate 360
- Experience interpreting employment contracts and/or policies and have experience working with union employees.
What’s in it for you
- Full benefits, including medical and dental insurance and retirement plan.
- Paid vacation and sick leave, as well as 10 paid holidays a year and one personal day.
- Subsidized transit.
- Work for an exciting, cutting-edge school within the University of Washington.
Conditions of Employment
- A satisfactory outcome of a reference check of previous employment.
Questions regarding openings at the Information School should be directed to email@example.com. We will do our best to respond to your inquiry within 2 business days.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.