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We are currently accepting applications for the following administrative staff positions within the Information School. To see full job descriptions and apply please visit the University of Washington's UWHires site and search by either requisition number or keyword iSchool.

Commitment to Diversity

Committed to attracting and retaining a diverse faculty and staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of articulates its commitment in the UW Diversity Blueprint.

MLIS Academic Advisor

Posted: 2021-04-02
Deadline to apply: Open until filled
Req. number: 188858

The University of Washington’s Information School is seeking an MLIS Academic Advisor to serve as the primary advisor to the iSchool’s Office of Student Services in all areas of development and implementation related to the Master of Library and Information Science (MLIS) program, which includes promotion, recruitment, event planning, records management, academic advising support and student services. The Office of Student Services is an energetic and highly fast-paced environment where we rely heavily on current technologies to meet the demands of the School and our constituencies.

 

Additionally, this position works closely with the Student Services staff to provide support and leadership for Information School's joint activities such as the All iSchool Welcome, Convocation and iSchool Career Fair, as well as assist with supporting the other degree programs (i.e., Bachelor of Science in Informatics (INFO) and Master of Science in Information Management (MSIM), and PhD in Information Science). The Academic Advisor will work closely with faculty, staff, students, as well as prospective students, alumni and employers. In addition, the Academic Advisor assists with or takes a leadership role in planning Student Services projects that are for the entire School, including but not limited to orientations and convocation ceremonies. The Academic Advisor for our MLIS program is expected to meet with executive-level individuals both internally and externally.

 

In the iSchool, there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool’s core values. Leadership within the iSchool is expressed in diverse ways, reflecting the variety of styles and cultures that are represented by our faculty and staff.

 

What you’ll be doing

Provide academic advising and support for the MLIS program. Provide general support for programs and activities in the Office of Student Services.

General Academic Advising:

  • Provide general academic advising to current and prospective students in the MLIS program in all modes and specializations (residential, online, law librarianship, and school library media). Respond to and answer questions (in person, via email, on the phone, or via online chat) related to program, School, and University academic policies and procedures.
  • Counsel and assist MLIS students experiencing academic difficulty or personal crises regarding options and resources. Refer students as necessary to appropriate UW or community resources.
  • Assist MLIS students with completion of graduation requests, and related program and Graduate School policies and procedures.
  • Advise students on Directed Field Work (DFW) options and enrollment processes. Collaborate with DFW Faculty Coordinator and iSchool Career Services staff to communicate resources for DFW.
  • Manage MLIS Peer Adviser program.
  • Attend ALISS Town Hall Meetings (quarterly).
  • Keep MLIS students advised on financial resources available, including but not limited to scholarships and conference travel.
  • Coordinate orientations for MLIS students (residential/law and online).
  • Work with student organizations (e.g., ALISS, SLA, SALA, et al) in matters of mutual interest and to enhance communication. Support and provide assistance to their activities and initiatives as appropriate.
  • Keep informed of resources both on and off campus to assist MLIS students in their academic and personal pursuits.
  • Communicate student concerns and feedback to iSchool administration and MLIS Program Chair.
  • Other duties as assigned.

 

Recruiting and Admissions for MLIS Program:

  • Collaborate with Assistant Director of Admissions to support recruiting activities for the MLIS program and other graduate program recruitment initiatives.
  • Meet and advise potential MLIS applicants on the program and discipline, and explain the application process. Refer applicants to appropriate faculty for advanced discipline-based questions/inquiries, as required.
  • Coordinate and conduct information sessions and programming for prospective MLIS applicants and newly admitted MLIS students, including on-campus sessions and online web chats, and law in collaboration with the MLIS Program Chair and the iSchool Admissions Counselor. 
  • Participate in review and edits of promotional materials for all aspects of the MLIS program.  
  • Participate on the MLIS Admissions Committee.
  • Participate in recruiting and outreach in the community and library and information science related conferences and organizations.
  • Serve on MLIS Scholarship Committee.

 

Event Planning:

  • Assist in planning Student Services Activities including All iSchool Welcome & Fair, iWelcome Week, iSchool Career Fair, Study Breaks, Student Leadership Retreat, and Convocation.
  • Act as lead and take primary role for facilitating the planning of at least one school-wide Student Services event per academic year.
  • Schedule relevant information session for current MLIS students on topics such as Capstone, School Library Media endorsement or other degree requirements and options.
  • Work with ALISS to ensure scheduling of periodic Town Halls with the Program Chairs and other iSchool Administration as appropriate.

 

Communication and Information Dissemination:

  • Serve on MLIS Program Committee.
  • Administer the various MLIS listservs used to disseminate information to students, as well as contribute to the other Student Services communication media such as the blog and Facebook site.
  • Oversee content of MLIS Canvas resource pages in collaboration with program coordinators.
  • Oversee MLIS website content to assure accuracy. Coordinate with iSchool Communications Director for update/edits/additions to the MLIS web pages.
  • Provide information regarding the MLIS program an MLIS students to other iSchool units including Communications and Advancement.
  • Interpret University and School policies and regulations to students, faculty, and staff.

 

Minimum Qualifications

  • An advanced degree in Higher Education Administration, Library and Information Science, or related field experience.
  • Minimum of 2 years’ experience in student counseling or teaching, or equivalent education/experience.
  • Experience in program planning and management, preferably student services.
  • Must demonstrate excellent communications, planning and information technology skills. 
  • Must be able to work independently, as part of a team, and to lead others. 
  • Must be articulate and able to present well in writing, verbally, and via technology.
  • Demonstrated success in working with diverse populations.
  • Experience with supporting an online program.

 

Desired Qualifications

  • Experience coordinating internship programs.
  • Experience using UW systems such as MyGradProgram (MGP) and Student Database (SDB).
  • Experience working with international students.
  • Familiarity with fee-based programs and Continuum College.
  • Knowledge of Microsoft Office products including SharePoint and Access.
  • Familiarity with Canvas or equivalent learning management systems.
  • Familiarity with a CRM.
  • Familiarity with video/web conferencing technology such as Zoom, Adobe Connect or Skype for Business.

 

What’s in it for you

  • Full benefits, including medical and dental insurance and retirement plan.
  • Paid vacation and sick leave, as well as 10 paid holidays a year and one personal day.
  • Subsidized transit.
  • Work for an exciting, cutting-edge school within the University of Washington.

MSIM Academic Advisor

Posted: 2021-03-29
Deadline to apply: Open until filled
Req. number: 188786

The University of Washington’s Information School is seeking an MSIM Academic Advisor to support students across all MSIM degree options in an energetic and highly fast-paced environment where we rely heavily on current technologies to meet the demands of the School and our constituencies. The Information School’s Master of Science in Information Management (MSIM) program has robust residential and online degree program options, supported by a Program Team composed of the Program Chair, Program Manager, Academic Advisor and Program Coordinator.

 

This position is the primary advisor for the Information School’s MSIM degree program students in both our online and residential modalities. This position is responsible for developing and implementing information sessions, orientations, records management systems, academic advising support and support structures, community development, and student services for the MSIM program.

 

Additionally, this position works closely with the Information School’s Student Services staff to provide support for the School's joint activities as well as assist with supporting other degree programs (i.e., Bachelor of Science in Informatics (INFO), Master of Library and Information Science (MLIS) and PhD in Information Science). The Academic Advisor works closely with faculty, staff, students, as well as prospective students, alumni and employers. The Academic Advisor for our MSIM program is expected to meet with executive level individuals both internally and externally.

 

In the iSchool there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool’s core values.  Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff.

 

What you’ll be doing

Provide academic advising and support for the MSIM program. Provide general support for programs and activities in the Office of Student Services.

 

General Academic Advising for the MSIM Program:

  • Advise students through their graduate degree program. Respond to and answer questions in person, on the phone, by email and via online chat related to all tracks and modalities of the MSIM program, iSchool and University Academic policies.
  • Coordinate with the external online program manager (Noodle Partners) staff working with MSIM students in the online modality.
  • Distribute information on MSIM registration processes.
  • Counsel MSIM students experiencing academic difficulty, regarding options and resources.  Refer students as necessary to appropriate campus or community resources.
  • Participate in student conduct proceedings, if requested.
  • Assist MSIM students with completion of graduation processes, and related program and Graduate School policies and procedures.
  • Provide input on curriculum and course scheduling. Support Program Chair in communicating changes in program curriculum, policy or procedures to appropriate stakeholders including students, iSchool staff, and necessary UW offices.
  • Keep MSIM students advised on financial resources available, including but not limited to scholarship and conference travel.
  • Coordinate MSIM New Student Orientations in collaboration with the Program Manager and Noodle Partners.
  • Coordinate iSchool International Student Orientation.
  • Work with student organizations (e.g., AIMS, ISACA, etc.) in matters of mutual interest and to enhance communication. Support and provide assistance to their activities and initiatives as appropriate.
  • Manage peer facilitator program.
  • Lead virtual and in person community development activities for MSIM students across all tracks and modalities.
  • Keep informed of resources both on and off campus to assist MSIM students in their academic and personal pursuits.
  • Keep informed of policies and resources related to international students in collaborations with International Students Services at UW.
  • Other duties as assigned by the Program Manager.

 

Recruiting and Admissions for MSIM Programs:

 

  • Meet and advise potential MSIM applicants on the program and discipline, and the application process. Refer applicants to appropriate faculty for advanced discipline-based questions/inquiries, as required.
  • Participate on the MSIM Admissions Committee and liaise with Information School Assistant Director for Admissions in facilitating the MSIM admissions process.
  • Coordinate and conduct information sessions for prospective MSIM students (including on-campus and web-chat sessions) in correlation with the MSIM Program Chair, MSIM Program Manager, and the iSchool Admissions staff.
  • Collaborate with the Assistant Director for Admissions, MLIS Advisor, MSIM Program Manager, and Director of Student Services in scheduling information sessions and events for all iSchool Graduate Programs. 
  • Participate in recruiting and outreach in the community and information management related conferences and organizations.
  • Participate in review and edits of promotional materials for all aspects of the MSIM programs. Make recommendations to the Program Manager and Communications Director for new publication projects that might benefit the MSIM programs.
  • Support collaborative iSchool graduate recruitment efforts as requested.
  • Support iSchool events such as Capstone and the Research Fair as requested.

 

MSIM Internship Coordination and Career Development Support:

 

  • Coordinate with Career Services Advisors to disseminate host site information to MSIM students pursuing internships.
  • Prepare paperwork and documentation for internships, such as curricular practical training letters.
  • Collaborate with iSchool Career Services staff to develop career workshops and activities supporting the MSIM programs.
  • Encourage students to participate in career related activities and refer them to on- and off-campus resources.
  • Refer MSIM students to appropriate faculty, as necessary, for answers to advanced career development questions related to the field/discipline.
  • Support administration of MSIM Career Support in Canvas in coordination with the Program Manager and Assistant Director for Career Services.

 

Event Planning:

 

  • Host quarterly town halls in collaboration with program chair.
  • Assist in planning and support Student Services Activities including Open Houses, all iSchool Welcome, iWelcome Week, Employer Connections Fair, Student Leadership Retreat, Study Breaks, and Convocation.
  • Act as lead and take primary role for facilitating the planning of at least one school-wide Student Services event per academic year.
  • Schedule relevant information sessions for current MSIM students on topics such as capstone or degree requirements.
  • Develop programs to support the needs of the MSIM students.

 

Communication and Information Dissemination:

 

  • Administer the various MSIM email listservs, used to disseminate information to MSIM students, as well as contribute to the other Student Services communication medias such as the blog and Facebook site.
  • Oversee content of MSIM Canvas resource pages in collaboration with Program Manager. 
  • Oversee Virtual Student Community in MS Teams. Oversee MSIM website content to assure for accuracy. Coordinate with iSchool Communications Director for updates/edits/additions to the MSIM web pages.
  • Interpret University and School policies and regulations to students, faculty, and staff.

 

Minimum Qualifications

  • An advanced degree in Higher Education Administration, Information Management or related field.
  • Minimum of 2 years’ experience in student counseling or teaching, or equivalent education/experience.
  • Experience in program planning and management, preferably student services.
  • Must demonstrate excellent communications, planning and information technology skills. 
  • Must be able to work independently, as part of a team, and to lead others. 
  • Must be articulate and able to present well in writing, verbally, and via technology.
  • Demonstrated success in working with diverse populations.

 

Desired Qualifications

  • Experience coordinating internship programs.
  • Experience using UW systems such as MyGradProgram (MGP) and Student Database (SDB).
  • Experience working with international students.
  • Familiarity with fee-based programs and Continuum College.
  • Knowledge of Microsoft Office products including SharePoint and Access.
  • Familiarity with Canvas or equivalent learning management systems.
  • Familiarity with a CRM.
  • Familiarity with video/web conferencing technology such as Zoom, Adobe Connect or Skype for Business.

 

What’s in it for you

  • Full benefits, including medical and dental insurance and retirement plan.
  • Paid vacation and sick leave, as well as 10 paid holidays a year and one personal day.
  • Subsidized transit.
  • Work for an exciting, cutting-edge school within the University of Washington.

Questions regarding openings at the Information School should be directed to ihrhelp@uw.edu. We will do our best to respond to your inquiry within 2 business days.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. 

Resources:

  • COVID-19 Response & FAQ
  • Advising & Support
  • Capstone Projects
  • Upcoming Info Sessions
  • Videos: Alumni at Work
  • Admissions mailing list

News

Tressie McMillan Cottom on a laptop screen

Tressie McMillan Cottom: Invest in education equity

Thursday, April 15, 2021
Noted sociologist, writer and cultural critic Tressie McMillan Cottom made a case for investing in a more equitable approach to higher education at the University of Washington Information School’s Ed Mignon Distinguished Lecture on...
Read more

MisinfoDay draws more than 1,000 students across state

Thursday, April 8, 2021
More than 1,000 middle and high school students, teachers and educators from across Washington state and the nation participated in MisinfoDay 2021, a series of virtual workshops on March 18 where facilitators explored strategies for...
Read more

Events

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iAffiliates Day 2021

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Apr 28
 
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Undergraduate Networking Night

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Apr 28
 
6:00-7:00PM

MSIM Residential 'Last Chance' Q&A Session

Zoom
Apr 29
 
3:00-4:00PM

Informatics Program Overview

Online
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