Since 2013 the Oregon Hops and Brewing Archives (OHBA) has been dedicated to collecting and archiving materials related to hops and brewing in Oregon. Currently, OHBA lacks a formal Loan & Digitization agreement form that addresses intricate copyright issues, and is concise and understandable for OHBA and Special Collections and Archives Research Center (SCARC) donors. To address this problem we researched the practices of similar institutions and copyright issues, created multiple form drafts, a supplemental LibGuide, and conducted a usability survey. The end product of our capstone project is a Loan & Digitization form that is organized, offers room for thorough description, contains copyright information and protects the OHBA and donors from potential donation problems. The addition of a LibGuide keeps the form concise while still providing users with supplemental information that will save the OHBA time and work in the future. The final form will be adopted by OHBA and SCARC.